FAQ's

  • Question: How to install the non browser based Ballast Water Reporting e-Form?


    Installation instruction
    If installed from a Ballast Water Reporting e-Form CD:
    Run the setup.exe file
    This would copy all the required dll's to your system.


    If you have a downloaded version:
    UnZip the file deploy.zip using any decompression software like winzip or easyZip. Click here to download easy Zip.
    Run the setup.exe file.
    The Ballast Water Reporting e-Form will be installed on your machine. To run the software click on Start>Programs>Ballast Water Reporting e-Form .
    Also check read me

  • Question: Is it safe to Install Ballast software?

    Please note that as of 17-1-2006 these files have been scanned and declared virus free using QuickHeal version 8.00 at the National Institute of Oceanography, Goa, India.
    Also, read the file read me

  • Question: Can I fill up the e-Ballast Water Reporting Form from any browser?


    As of now you will need Internet Explorer 5.5 or above to fill in your ballast water reporting eform.

  • Question: I am filling in the e-Ballast Water Reporting Form for the first time from my computer on ship. As soon as I open the form, I get an alert box stating "Some software(ActiveX controls) on this page might be unsafe. It is recommended that you not run it. Do you want to allow it to run? ''.

    Please ignore this. It is a standard alert since a file is being created on your hard disk. Such activity is sometimes associated with virus infestations, hence the warning.


  • Question: Can I report my BW volumes in gallons?

    No. BW volumes must be reported in cubic meters, metric tonnes, long tons, or short tons.

  • Question: Should I include my unpumpable ballast water on the e-Ballast Water Reporting Form?


    No. Only list water that was discharged in the Arrival Port listed in Section 2. Since unpumpable water cannot be discharged, it should not be included.

  • Question: What is meant by "Other Control Methods"?

    "Alternative Management" refers to actions other than Ballast Water Exchange taken to reduce the risks associated with Ballast Water discharge, such as holding Ballast Water onboard. It does NOT refer to standard Ballast Water Exchange practices such as mid-ocean exchange, either Flow Through or Empty/Refill.

  • Question: What do I enter if I filled my ballast tanks mid-ocean?


    If the vessel took on water mid-ocean that was not part of an exchange, this water should be listed in the "BW Sources" section, NOT the "BW Management" section.


  • Question: What am I supposed to enter in the "Sea Height" field?


    " Sea Height" does NOT refer to the depth of the water where ballast water exchange was performed. "Sea Height" is the combined height of the wind-seas and swell at the time of exchange -- essentially the wave height. Typical values might range from 1 m to 5 m.


  • Question: How do I sign a e-Ballast Water Reporting Form that I will submit via e-mail or the web?

    The typed name of the Responsible Officer is acceptable in lieu of a signature for email or web submissions

  • Question: What do the various Tank codes stand for?


    The various tank codes are as follows:

    • Fore Peak(FP): The enclosed space immediately forward of the fore collision bulkhead; usually used as ballast tank.
    • Aftpeak(AP): The enclosed space immediately forward of the sternpost and aft of the aftermost watertight bulkhead; usually used as ballast or fresh water tank; also known as afterpeak.
    • Double bottom(DB): The compartment divided by the floors and keelsons between inner and outer bottom; usually used as ballast or fuel oil tanks.
    • Wing(W): The tank that lies along the ship's side.
    • Topside(TS): upper wing tank usually used for ballast in bulk carrier.
    • Cargo hold(CH): internal compartment in a ship where cargo can be carried.
    • Other(O): Any other tank code except those mentioned above.

  • Question: How is the e-Ballast Water Reporting Form to be filled up?


    SECTION 1. SHIP INFORMATION

    • Ship Name: Print the name of the ship.
    • Type: List specific ship type.
    • IMO Number: Fill in identification number of the ship used by the International Maritime Organization. This has to be strictly of 7 digits.
    • Owner: Write in the name of the registered owner(s) of the ship. If under charter, enter Operator name.
    • GrossTonnage: What is the Gross Tonnage of the ship?
    • Call Sign: Write in the official call sign.
    • Flag: Fill in the full name of the country under whose authority the ship is operating. No abbreviations please.
    • Arrival Date: Fill in the arrival date to the above port.
    • Agent: List agent used for the Arrival Port.
    • Last Port: Fill in the last port at which the ship called.
    • Last Country: Select the last country at which the ship called.
    • Next Port: Fill in the port at which the ship will call immediately after departing the Arrival Port. No abbreviations please.
    • Next Country: Select the country of "Next Port" at which the ship will call immediately after departing

      the Arrival Port.

    • Arrival Port: Write in the name of your United States port or place of destination for this voyage. No abbreviations please.



    SECTION 2. BALLAST WATER

    • Specific Units: Please select appropriate volume units. These are : m3, MT, LT, ST

    • Total Ballast Water on Board: What was the total volume of ballast water on board upon arrival into the "Arrival Port" listed above? Do not count potable water.
    • Total Ballast Water Capacity: What is the maximum volume of ballast water used when no cargo is on board?

    SECTION 3. BALLAST WATER TANKS

    • Ballast Management Plan on board?: Is there a written document on board, specific to your vessel, describing the procedure for ballast management? This should include safety and exchange procedures (usually provided by vessels owner or operator). Check against either Yes or No.

    • Management Plan implemented?: Do you follow the above management plan? ). Check against either Yes or No
    • Total Number of Tanks on Board: Count all tanks and holds that can carry ballast water (do not include tanks that carry potable water).
    • Number of Tanks in Ballast: Count the number of ballast tanks and holds with ballast as vessel arrives into the "Arrival Port" listed above. This should be the sum of the total number of tanks exchanged and the total number of tanks not exchanged.
    • Total No. of Tanks Exchanged : Count only tanks and holds with ballast to be exchanged in the port state of arrival or into an approved reception facility. If there are no tanks exchanged, please enter 0 and do not leave the field blank.
    • Total No. of Tanks not Exchanged : Count only tanks and holds with ballast that are not exchanged in the port state of arrival or into an approved reception facility. If there are no tanks that are not exchanged, please enter 0 and do not leave the field blank.

    SECTION 4. BALLAST WATER HISTORY


    Record all tanks to be deballasted in port state of arrival in this table. If none, skip to Section 6.

    • Tanks/Holds column: Please list all tanks and holds that you have discharged or plan to discharge or into an approved reception facility (use codes listed below table). List each tank on a separate line. Follow each tank across the page, listing separately all

      source(s)

      management events

      discharge events

    • BW SOURCE column:

      Date: Record date of ballast water uptake. Use European format (DDMMYY).

      Port or latitude/longitude: Record location of ballast water uptake. No abbreviations for ports.

      Volume: Record total volume of ballast water uptake.

      Temp: Record water temperature at time of ballast water uptake, in degrees Celsius (include units).

    • BW EXCHANGE column:

      Date: Date of ballast water discharge. If exchanges occurred over multiple days, list the day when exchanges were completed. Use European format (DDMMYY).

      Endpoint or latitude/longitude: Report location of ballast water discharge. If an exchange occurred over an extended distance, list the end point latitude and longitude.

      Volume: Report total volume of ballast water moved (i.e., gravitated and pumped into tanks, discharged to reception facility) during exchange.

      % Exchange: (Note: for effective flow through exchange, this value should be at least 300%).

      % exchange =

      Total volume added by refill or flow through x 100
      Capacity of Ballast Tank or Hold

      Method: Indicate management method using code

      o ER = empty/refill

      o FT = flow through

      o ALT = alternative method).

      Sea Ht. (m): Estimate the sea height in meters at the time of the ballast water exchange if this method was used. (Note: this is the combined height of the wind-seas and swell, and does not refer to water depth).

    • BW DISCHARGE column:

      Date: Date of ballast water discharge. Use European format (DDMMYY).

      Port or latitude/longitude: Report location of ballast water discharge. No abbreviations for ports.

      Volume: Report volume of ballast water discharged.

      Salinity: Document salinity of ballast water at the time of discharge i.e.

      o specific gravity (sg) or

      o parts per thousand (ppt))

      o Other control method(s) used, if any: Specifically, describe methods other than

      Empty/Refill or

      Flow-Through

      used for ballast management.

      o If no ballast treatment conducted, state reason why not: This applies to all unexchanged tanks and holds being discharged in the port state of arrival or into an approved reception facility.

    • SECTION 5. BALLAST WATER GUIDELINES

      o Resolution A 868(20) : Do you have a screen resolution of A 868?

      o Responsible officers name : Write name of the responsible officer.

      o Remarks : Write comments, if any, regarding the data ballast water reporting form.